A board of members of an association is a group of persons appointed by shareholders of an entity to undertake the act of directing the operations of the association as well as managing other affairs that may arise. Members of the board can be shareholders or directors in the firm. A board of management must have at least two members and can last for five years. Changes to the board can be made if the term of office specified in the Article of Association is almost ending. Alternatively, if its members have expressed their distrust of the board or a member of the board. In such cases, a meeting of members must be held to elect a new board or a new member of the board. When a member of the board leaves his position, but the management fails to apply for changes in the composition, such a member is entitled to apply for changes instead. When applying for this change, an applicant must include information on the true beneficiaries of the society and if it has not been changed, it shall be certified in the application. However, if a member resigns of his own volition, the application does not require an indication of true beneficiary. It takes at least seven days to process the application for changes.
Steps to the changes in the composition of the board or the representation rights of the association
There are four steps involved in changing the composition of a board. To do this, you must follow the steps below:
- Hold a members’ meeting
- Complete the registration form
- Payment of state fees
- Submit the documents
Hold a members’ meeting
The first thing to do is to hold a meeting of members where they can decide as regards the changes in the composition of the board or an election to make a new composition of the board. However, if this falls within the territory of another administrative authority, a decision should be made in accordance. The minutes must be signed by the meeting leader, and the accuracy must be certified by the members of the board according to the form of representation rights stated in the Act.
The minute must contain:
- Name, and registration number of the association
- Institution or individual who convened the meeting
- Place and time of the meeting
- Members of the board and those present at the meeting
- Agenda of the meeting, etc.
Complete the registration form
The application form B3 must be signed by all members of the board, depending on the kind of representation rights agreed upon in the articles of association. If a member resigns himself, the form must be signed by him or by a board member who is still a member of the office. The form must include the details of the nature of change and new information as regards the association.
Payment of the fees
The state fee must be paid before applying. The registration is processed after the Register confirms the payment in the Treasury account. An applicant can pay the fee in person, by credit card, or by wire transfer to any bank at least two days before submitting of required documents. The state fee for registration is 5,69 EUR. It should be paid to the account with the following details:
Reģ. Nr. 90000050138
Valsts Kase, Konts: LV84TREL1060190913200
Submit the required documents
To complete the registration, aside from the application form, some required documents must be submitted. Documents to be submitted include:
- Application form B3
- Minutes of the meeting of members
- Consent of elected members of the board to be members
- A receipt or a copy of the payment of the state fee.
Note that if the entry is only related to an update of information about the members, there is no need to pay the state fee.